Competition Rules



It is the responsibility of each entrant to ensure that they read and abide by the Competition Rules set out below.

  1.  The Judge’s decision is final, and will not be contested, however any entry found not to comply with the Competition Rules will be disqualified and any prizes will be forfeited
  2.  Images entered must be entirely the work of the photographer. Prints may be home or trade processed. In competitions where composite images are permitted all component images must meet this requirement.
  3. Each print must be mounted on lightweight board which must not exceed 4 mm in thickness and must be accompanied by a digital file of the image resolution 1600px horizontal by 1200px vertical in sRGB Jpeg format.
    • The authors name must not appear anywhere on the print or mount.
    •  The face of prints/mounts must not show any consistent markings or numbering which would enable a judge to reasonably deduce that prints so marked were all part of a single entry.
    • All mounts must be free of Velcro and adhesive tape or anything liable to damage other prints whilst in the transit boxes
  4. Projected Images must be 1600px horizontal x 1200px vertical in sRGB Jpeg format. The file name must be The title of the image and must not include the name of the photographer.
  5. An Image or very similar image may only be used 3 times in club competitions. Once an image is entered into the annual exhibition it cannot be used again irrespective of the total number of times it has been used.
  6. An image or a very similar image may not be entered as a print and projected image in the same competition
  7. All entries with entry forms where applicable must be given to the competition secretary on or before the entry date.
  8. The Club reserves the right to retain any image entered for use in competitions and other events designated by the Club such as L&CPU, ICPA
  9. The Club recognise that copyright rests with the author of each image. By entering the author grants the club a limited licence to reproduce the entered image on the club website , exhibition catalogues, promotional materials or similar. Any member not wishing to grant such a licence or requiring their images so used to be watermarked must advise the committee in writing prior to submitting an entry.
  10.  The Club will exercise all possible care to prevent the loss of, or damage to, prints and images entered for competitions, but does not accept any responsibility for such loss or damage should this unfortunately occur.
  11.  If a competition has themes or categories it is the entrants responsibility to ensure that any image entered meets the theme or category definition.


Members are divided into two classes Beginners & Advanced and some competitions have separate competitions for each class.

A member will be placed in the Beginner Classification, unless in the opinion of the Competition Committee he/she is of Advanced Standard on joining, and will be promoted to the Advanced Classification when in the opinion of the Competition Committee he/she has
1. Demonstrated that he/she is able to competently operate a camera and understand its workings so as to regularly produce competent competition entries.
2. Alternatively he/she has presented a portfolio of work to the sub committee for assessment and achieved the required standard.

Promotion between classes will take place following presentation of the Photographer Of The Year prize in December and come into effect on 1 January for the following season.

If any member becomes aware of a breach or potential breach of the rules they must bring it to the attention of the committee without delay.

If this occurs after the judging of the competition the club must within 14 days convene a special committee meeting to adjudicate the matter. The member(s) potentially affected may attend the meeting and have the right to speak and present evidence but do not have the right to vote.

If any member wishes to appeal a decision of the committee they must do so in writing within 14 days of being advised of the decision they wish to appeal. The club must within 14 days convene a special committee meeting to adjudicate the matter. The member(s) appealing may attend the meeting and have the right to speak and present evidence but do not have the right to vote.


1. There are separate sections for Prints and Projected Images
2. The Annual Exhibition competition is divided into several categories. You may enter as many categories as you wish and you may choose how you divide your entries between the various categories.
3. An image or very similar image may only be entered in one category
4. Members may enter 4 images in 1 section of their choosing, and a maximum of 2 in any other section
5. All images must be entered in the most specific category for the individual image (Nb. Please note the exception for the Beginners Cup). If in the opinion of the committee an image is entered into an incorrect category they will reassign it to the correct category. The entrant will be notified but will not be permitted to substitute another image.
6. Prints must be mounted on card measuring 500mm x 400mm and bear on the back of the mount, in the top left hand corner, The title of the print, the category and the member’s class (advanced or beginner)
7. All entries (Print and DPI’s) must be accompanied by a fully completed entry form

Categories for the Annual Exhibition

Chasing the Light Trophy (Prints) & Louie Balme Trophy (DPI))
Category – LANDSCAPE
Images of the Landscape including Seascapes, and Urban Landscapes.
Digital manipulation is allowed and creativity is encouraged but the integrity of the subject must be maintained and the making of physical changes to the landscape is not permitted. You may not, for example, remove fences, move trees or strip in the sky from another image

Cicely Cup (Prints) & Norman Ashworth Trophy (DPI))
Images should depict any branch of natural history, except anthropology and archaeology, in such a fashion that a well-informed person will be able to identify the subject material and certify its honest presentation.

This includes images taken of subjects in controlled conditions, such as zoos, game farms, botanical gardens, aquariums and any enclosure where the subjects are totally dependent on man for food.

Human elements shall not be present, except where they are integral parts of the story such as subjects like barn owls or storks, adapted to an environment modified by humans, or where those human elements are in situations depicting natural forces, like hurricanes or tidal waves.

Scientific bands, scientific tags or radio collars on wild animals are permissible.

Photographs of human created hybrid plants, cultivated plants, feral animals, domestic animals, or mounted specimens are ineligible, as is any form of manipulation that alters the truth of the photographic statement.

No techniques that add, relocate, replace, or remove pictorial elements except by cropping are permitted.

Techniques that enhance the presentation of the photograph without changing the nature story or the pictorial content, or without altering the content of the original scene, are permitted including HDR, focus stacking and dodging/burning.

Techniques that remove elements added by the camera, such as dust spots, digital noise, and film scratches, are allowed.

Stitched images are not permitted.

All allowed adjustments must appear natural.

Colour images can be converted to greyscale monochrome.

Infrared images, either direct-captures or derivations, are not allowed.

Edith Charnock Trophy (Prints) & Elizabeth Ashworth Rose Bowl (DPI)
Any image of a person or a small group of people who know they are being photographed and interact with the photographer. The category will include environmental portraits.

The term Portrait is also used to refer to Pet Portraits and Plant Portraits so formal images of that type are also permitted.

Bob Loynds Trophy (Prints) & Ernest A. Jepson Cup (DPI))
Images illustrating Culture, People, and the Environment. This section is documentary in nature and therefore images more properly to be considered Landscape, Architecture or Portrait should be entered in the more specific sections.

W.E.Balme Trophy (Prints) & Mildred Heatley Trophy (DPI))
Any image with a building, architectural feature or the built environment as its subject. This will include the interiors of buildings. The word building applies to any man made feature including houses, churches, bridges, roads etc.

Old Club Trophy (Prints) & Stanley Rosebowl (DPI)
Category – CREATIVE
Any image that relies for its impact or makes a feature of manipulation. Such manipulation may be of any form including by camera technique or post processing whether digital or physical.

William Blackshaw Cup (Prints) & Gail Ashworth Trophy (dpi)
Category – OPEN
The theme is open and any image can be entered provided that there is not a more specific category.

Beginners Cup (Prints) & Beginners Trophy (dpi)
Category – OPEN
Only members in the Beginners Classification may enter. The theme is completely open and any image is acceptable even if there is a more specific category.

Phocus Trophy (Prints) Henry Neville Trophy (dpi)
Category – Monochrome
Images may be of any subject but must be monochrome and composed entirely of shades of black or any other single colour.

Judges Prizes

The Judge(s) will award the following additional prizes:

The Stanworth Shield – for the Best Print in the exhibition
The Dobson Cup – for the Best Projected image in the exhibition


1. There are separate competitions for Prints and Projected Images

2. Up to 6 images may be entered into each section prints and projected images

3. Prints can be any size on any size of mount up to the maximum 500 mm x 400 mm


1. There are separate competitions for Prints and Projected Images

2. Entrants nominate their own themes each consisting of 3 images.

3. Entrants may submit up to 2 separate themes

4. Prints must be presented on 3 separate mounts which should be marked on the back with the Theme title, the Print title, Class (Advanced / Beginner) and viewing order Image 1 – Image 2- Image 3,

5. Prints can be any size on any size of mount up to the maximum 500 mm x 400 mm

6. Projected Images should be named to show the running order in the following format:: 1 – Title, 2 – Title, 3 – Title


1. There are separate competitions for Prints and Projected Images

2. This competition is in 2 sections, “Open” and a “Theme” chosen by the President.

3. An entry consists of 4 images 2 in each section

4. Prints can be any size on any size of mount up to the maximum 500 mm x 400 mm

5. Images will be scored out of 10, resulting in a possible score of 40.

6. The winner will be the entrant with the highest total score, in the event of a tie, the highest scoring image from the tying entrants will win the prize, should it still be a tie, then the judge will chose from those highest scoring images


1. There are separate competitions for Prints and Projected Images

2. This is a fun contest and is not eligible for P.O.T.Y. Points

3. Prints can be any size on a mount of any size up to the maximum 500 mm x 400 mm

4. No image, or very similar image, which has been used in a previous Elimination Contest is allowed

5. Each entry comprises a bank of 8 images (If entering both prints and D.P.I you will require 8 for each)

6. In Round1, the entrant will submit 1 image, the judge will comment on the images and then eliminate 1 or more entrants

7. The unfortunate entrant(s) take no further part in that section of the competition

8. This process repeats until there are only 2 entrants left when the judge will select the winner from the final 2 images


1. The Winsor Cup is a Prints competition for Advanced workers
2. There is a Theme announced annually
3. Prints may be any size but must be mounted on a 500 mm x 400 mm board


1. The Rosenberg Cup is a Prints competition for Beginners
2. This is an “open” competition with no designated theme
3. Prints may be any size but must be mounted on a 500 mm x 400 mm board


1. There are separate competitions for Advanced and Beginners

2. Points will be allocated to successful entrants in the following competitions:

1. Any Club Competition
2. The Annual Exhibition
3. Presidents Prize
4. Three on a Theme
5. The Winsor Cup
6. The Rosenberg Cup

3. 3 points will be awarded to 1st place, 2 points to second place and 1 point to 3rd place

4. ½ a point will be awarded to any image commended by a judge.

5. An extra 2 points will be awarded to the winners of the Stanworth Shield and the Dobson Cup.

6. If a club member judges any competition he will be awarded 2 points (as he/she is unable to make an entry)

7. The winners will be the worker in each classification with the most points at the end of the year. The trophy will be shared in the event of a tie,

Guidance on the interpretation and application of the Rules and Category Definitions

Please note these guidelines are for information only and do not form part of the rules.

Own work

Digital images are acceptable in all competitions. Images entered must be entirely the work of the photographer. Prints may be home or trade processed. In competitions where composite images are permitted all component images must meet this requirement.

Following the recent PAGB Ruling we consider that:

You may photograph someone else’s work if you present it as just that. Ie you can enter a photograph of a painting, statue, graffiti, stained glass window etc. However you may not use other peoples art work of that nature as a main or significant element of a montage or composite image.

If. a main element was captured by photographing someone else’s work (from a painting) then this is not acceptable. Had the image been, for example. a couple sitting in a restaurant interior with a painting hanging. incidentally. on a wall in the background it would have been a different scenario

How we will approach ambiguities

It has been pointed out that some images fit more than one category. The rule is that it must be entered in the most specific category. If there is genuine ambiguity the entrant may decide which category to enter the image in. A few examples may help.


Consider an image entitled Rice farmers on the Mekong. If the image is a close group of farmers engaged in their work where they are the main subject then this is probably an environmental portrait. If they are further away and the photograph is documentary in style showing their dress and how the work is done then its travel. If they are small and incidental in the landscape then its a landscape.


This is more tricky but the same principles apply. A barn in a field is almost certainly a landscape. It becomes trickier where the building is more iconic ie Tower Bridge. If the photo is clearly an image of the bridge then its architecture If its a general view of London including the bridge its a landscape.

If its a special group of buildings be it St Marks Square in Venice or the Shanghai Skyline then the author’s intention becomes important. If it is just a pretty view its a landscape if it shows off the buildings in relation to their site its architecture.

If in the view of the committee an image is entered into the annual exhibition in the wrong category they reserve the right to move it to what they consider a more appropriate category.

 Posted by at 3:54 pm